Description

LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA.  LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees.  LBA operates several closed-end real estate investment funds.  

We have an exciting opportunity for an Assistant Property Manager to join our team in the NJ office. Reporting to the Regional Operations Manager & Property Manager, you will provide support to the Operations Team as needed and assist with the management of approximately 5 million square foot portfolio of industrial properties located throughout the Tri-State area. 

About The Role 

• Assist with management of approximately 5 million square foot portfolio of industrial properties located throughout the North East Region.
• Provide support to Property Manager and ROM as needed.
• Coordinates building access to brokers, tenants and vendors
• Responsible for building and maintaining relationships with tenants and vendors.
• On call for fire alarms and other property emergencies
• Oversee service contracts, purchase orders, and work authorizations
• Review and approve of property accounts payable invoices, and follow up on vendor payment issues as they arise
• Will be expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants
• Will be responsible for ensuring code compliance and proper equipment maintenance for all properties
• Actively participate in operations meetings
• Coordinate customer move-ins and move-outs
• Coordinate tenant appreciation events and other ESG initiatives.
• Assist with preparation of financial reports (such as accruals and variance reports)
• Assist with CAM reconciliations & CAM estimates
• Prepares license agreements, telecommunication agreements, approval memos, and legal notices
• Will complete a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
• Assists in property budgeting and reforecasting  
• Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
• Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding billings and cash applications
• Assist with processing of capital projects
• Documenting and processing risk management insurance claims.
• Utility tracking and processing to ensure timely payment.
• Additional duties, tasks, or responsibilities as assigned.

Requirements

What We Are Looking For In A Candidate  

• High school diploma required
• Four year degree is preferred
• Minimum of 2-3 years experience as an Assistant Property Manager
• Must have the ability to multi-task and handle interruptions calmly and politely
• Must be proficient with word processing & spreadsheet software (Word and Excel)
• Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow