Description

The Project Coordinator supports Project Managers and the Program Management Office (PMO) by coordinating day-to-day project activities, maintaining schedules, tracking deliverables, managing documentation, and facilitating communication across cross-functional teams. This role plays a critical part in keeping projects organized, visible, and progressing in alignment with scope, schedule, budget, and quality expectations.

Responsibilities and Duties:

Project & PMO Support

• Support Project and Program Managers in the planning, execution, tracking, and closeout of projects.
• Maintain project schedules, task lists, and milestone trackers to ensure alignment with approved plans.
• Coordinate resources, meetings, and communications across functional teams.
• Assist in identifying schedule risks, gaps, and conflicts and escalate concerns appropriately.

Schedule, Reporting & Documentation

• Track project metrics including schedules, deliverables, risks, assumptions, dependencies, and milestones.
• Prepare and maintain project status reports, dashboards, and presentations for internal and external stakeholders.
• Partner with PMO data and analytics teams to update and maintain PMO dashboards and performance metrics.
• Ensure all project documentation is accurate, current, and properly stored in accordance with PMO standards.

Financial & Performance Tracking

• Assist in tracking project costs, labor hours, work orders, and customer invoicing requirements.
• Support earned value tracking by validating reported progress against actual work performed.
• Audit project data, spreadsheets, and reports for accuracy and resolve discrepancies as needed.

Communication & Coordination

• Participate in internal and external project meetings, capturing notes, action items, and follow-ups.
• Serve as a communication liaison between Project Managers, functional teams, and leadership.
• Support customer and stakeholder communications as directed by the Project Manager.

Compliance, Quality & Continuous Improvement

• Ensure project activities align with contract requirements, quality procedures, and PMO standards.
• Support continuous improvement initiatives by identifying inefficiencies and lessons learned.
• Uphold safety, quality, and ethical standards in all project activities.
• Perform other related duties as assigned.

Education and Experience:   

• Requires an associate's degree in business management, Engineering, Finance, or related field from a credited college, university, or technical school; or two (2) years of successful related experience or training in engineering, finance, or manufacturing management; or equivalent combination of education and experience. 
• CPIM, CAPM or PMP preferred. 

Required Skills and Abilities: 

• Minimum of two (2) years of experience in a manufacturing, production, or project-driven environment.
• Working knowledge of project management fundamentals including scheduling, critical paths, resource planning, and risk tracking.
• Basic understanding of earned value principles and project financial reporting.
• Experience working with ERP systems (IFS preferred).
• Proficiency in Microsoft Office; Microsoft Project required. Smartsheet and Power BI experience is a plus.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills with experience supporting Project Managers and leadership teams.
• High attention to detail and accuracy in a fast-paced environment.

Competencies:  

• Upholds Safety & Quality Standards
• Embodies Esprit de Corps 
• Relentless Customer Focus
• Conveys Integrity, Trust & Professionalism
• Executes with Excellence & Velocity

Travel Requirements: 

• Between facilities as needed.

Physical Requirements: 

• May be required to stand, walk, sit, reach/pull/push with hands and arms, climb or balance, stoop or kneel regularly.
• May lift or carry 50lbs. Weights exceeding 50lbs will require mechanical means to maneuver.

Work Environment: 

• Exposure is frequent to moving mechanical parts, airborne particles - eye protection is required, and fumes, machine vibration, and noisy conditions, high temperatures, and occasional to a restricted space work area. 
• All Keel locations are tobacco free where appropriate. 

Relevance and Importance to Quality Objectives: 

Keel is committed to continually improve effectiveness and awareness; this is communicated to all team members to ensure everyone is aware of: 

• the quality policy
• relevant quality objectives
• their contribution to the effectiveness of the quality management system, including the benefits of improved importance
• the implications of not conforming with the quality management system requirements
• relevant quality management system documented information and changes thereto
• their contribution to product or service conformity
• their contribution to product safety
• the importance of ethical behavior

Equal Employment Opportunity Statement 

Keel provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, (including traits historically associated with race such as hair texture and protective hairstyles), color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, service in the uniformed services, status as a protected veteran or spouse thereof, height, weight, marital or familial status, disability, or any other characteristic protected by law. In addition to federal law requirements, Keel complies with applicable state and local laws governing nondiscrimination in employment in every location in which Keel has facilities. 

To provide equal employment and advancement opportunities to all individuals, employment decisions at Keel will be based on merit, qualifications, and abilities. This policy applies to all terms and conditions of employment, including recruitment, recruitment advertising, hiring, job assignment, promotion, demotion, discipline, termination, layoff, recall, transfer, leaves of absence, compensation, or rates of pay, benefits, and selection for training. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by Keel where appropriate.

Management retains the right to add to, or change, the responsibilities and/or duties of this position at any time including the elimination of this position. The team member understands that his/her job description is for operational purposes and is not intended to be an employment contract. The employment relationship remains "at-will." 

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