Description

Description

BID/JOB ANNOUNCEMENT

Staff Assistant

Chicago Department of Transportation

Administration

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary starts at $68,616

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 09/04/2026

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

• Coordinates and provides administrative support to Deputy Commissioner

• Communicates critical matters to appropriate departmental staff

• Prepare reports and correspondence for Deputy

• Creates and organizes files

• Screens visitors and telephone calls; takes messages and uses judgement in forwarding calls to appropriate personnel for response and resolution

• Maintains the Deputy's calendar and schedules appointments;

• schedules meeting rooms and manages meeting arrangements and logistics

• Relays requests for information and directives from the Deputy to departmental staff and provides status reports

• Provides summaries of incoming mail, meeting requests and other items requiring the Deputy's attention and response

• Takes notes at meetings and prepares summaries

• Reviews correspondence and other materials requiring the Deputy's signature before presenting for signature

• Maintains confidentiality of all materials and files

• Demonstrates ability to use MS Word and Excel in typing a variety of correspondence and creating spreadsheets and databases to maintain and track information

• Prepares Power Point materials including charts and presentations

• Conducts research and prepares correspondence in response to inquiries or information requests for the Deputy's signature

• Works on special projects and handles special assignments as directed by the Deputy

• Makes travel and hotel arrangements and prepares paperwork for travel reimbursements

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Address: 2 N. LaSalle St, Unit 1020

Hours: Monday-Friday 8:30am-4:30pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's degree or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience

Should the above criteria not be fulfilled, the following options are acceptable:

• Five (5) years of administrative work experience

• Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration or a directly related field, plus three (3) years of administrative work experience

Selection Criteria

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview process will be selected.

For information about City of Chicago employee benefits, please click here

For information about City of Chicago salaries and job titles, please click here

Application Evaluation : I nitial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

Commitment to Diversity : To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor